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Frequently Asked Questions about GHC’s Facilities

 

INTRODUCTION: MISSION & GOALS

 

Q:     Can I reserve campus space for a personal or private event?

A:      Due to GHC’s commitment to the college’s mission and goals, a number of personal and private events do not meet the criteria for facilities usage. Some examples include:

 

  • Wedding receptions.
  • Bridal/baby showers.
  • Birthday parties.
  • Family reunions.
  • Nonaffiliated holiday parties.
  • Nonaffiliated repetitive meetings/luncheons.
  • Political or religious fund-raising events.
  • Events used to organize, aid or carry out unlawful activities.
  • Solicitation seminars/programs.
  • Events deemed not in the best interest of the college.

 

Q:     Can nonprofit community service organizations use GHC facilities?

A:      GHC welcomes nonprofit community service organizations that share the mission and goals of the college to include teaching, scholarship and leadership. Approval of facilities usage rests with the campus dean.

 

BOOKING AN EVENT

 

Q:     How do I reserve a GHC facility?

A:      Simply submit an email to request the campus dean to check the facility availability and consider the event for approval.

 

FEES & DEPOSITS

 

Q:     How much does it cost to use GHC facilities?

A:      Excluding AV/IT resources and refundable security deposits, usage fees for indoor facilities begin at $150 with the most frequently requested facilities averaging $700.

 

Q:     What is the deposit for using the AV/IT equipment and services?

A:      The security/damage deposit to use AV/IT resources is generally calculated to be 50% of the resource fee. This refundable deposit ranges from $75 to $500 or more depending upon the requested services.

 

Q:     Will my deposit be refunded to me?

A:      Security/damage deposits are refunded in full granted the following criteria are met: the GHC License Agreement is honored; neither the facility nor the equipment receives damage; the cleanup requirements are met; no incidental services are provided.

 

Q:     When will my deposit be refunded?

A:      Security/damage deposits eligible for refund are made within 30 days following an event.

 

Q:     Will I be refunded if my event is cancelled?

A:      Full refunds – minus a $50 processing fee – are made when events are cancelled more than 30 days in advance of the event date. These refunds are made within 30 days of the cancellation. Events cancelled 30 days or less prior to the event date will result in forfeiture of all fees and deposits.

 

Q:     Is the cost for catering included in the usage fee?

A:      No, the catering fee is separate from GHC’s facility usage fees. All catering fees are negotiated directly between the licensee and a food service vendor from Georgia Highlands’ list of approved caterers.

 

VENUES

 

Q:     How many people will a room accommodate?

A:      A GHC facility will accommodate groups of 20 to 350. This range is dependent upon several factors including the facility requested and the specified seating arrangements.

 

Q:     Do you provide microphones and sound equipment?

A:      Yes, some GHC facilities are set up with microphones and sound equipment that can be provided for an AV resource fee and security deposit. Additional fees apply to set up portable equipment. Note: All AV/IT resources require a two-week notice. For more information, please refer to the Fees & Deposits.

 

Q:     Will I be able to make a PowerPoint presentation?

A:      Yes, some GHC facilities are set up with a presenter’s computer and projector that can be provided for an AV resource fee and security deposit. Note: All AV/IT resources require a two-week notice. For more information, please refer to the Fees & Deposits.

 

Q:     Are tables and chairs provided?

A:      Table and chairs are provided and can be arranged to meet our guests’ individual needs.

 

Q:     Are linens included?

A:      Table linens can be provided through a catering contract with the GHC food service vendor. For more information, please refer to the catering policy.

 

Q:     Can we have a DJ or band?

A:      DJs, bands and other event entertainment may be allowed with approval from the campus dean.

 

Q:     Can I take food into the gym?

A:      Food is allowed in the gymnasium only during GHC-sponsored events.

 

Q:     Can students bring guests to use the indoor P.E. facilities (gym, fitness lab, locker rooms)?

A:      No, due to safety concerns and liability issues, students are unable to invite guests to use the indoor P.E. facilities.

 

Q:     Can faculty and staff bring guests to use the fitness lab?

A:      Faculty and staff may request one (1) GHC Facility Usage Card for a family member living in the employee’s home and who is 18 years or older or who is a post-secondary student.

 

Q:     Can we fly kites on the GHC-Floyd soccer field?

A:      Yes, GHC-Floyd’s outdoor campus areas are open during daylight hours. Individuals and small groups should notify the Office of Campus Safety at 706-295-6347 or 706-252-4813. All organized groups are required to go through the facilities usage process.

 

Q:     Are canoes allowed on GHC-Floyd’s Paris Lake?

A:      Canoes and trolling (electric) boats are permitted at the user’s risk and only by the posted rules and policies. Users should notify the Office of Campus Safety at 706-252-4813.

 

Q:     Are motor boats allowed on GHC-Floyd’s Paris Lake?

A:      Boats powered by gas-operated motors are strictly prohibited. Small boats powered by electric trolling motors are permitted at the user’s risk and only by the posted rules and policies. Users should notify the Office of Campus Safety at 706-252-4813.

 

Q:     Can I practice my golf game on campus?

A:      No, due to limited ground facilities and their proximity to highway traffic, golf practice is prohibited. Golf is allowed only during GHC classes and supervised events.

 

AV & IT

 

Q:     Can I get Internet access?

A:      Internet access can be obtained via guest wireless access from a personal laptop or in facilities that contain a GHC desktop.  A GHC network account is required in either case. Note: All AV/IT resources require a two-week notice.

 

Q:     With my GHC guest wireless access, will I be able to embed a YouTube video into my presentation?

A:      Yes, GHC allows third parties to embed YouTube videos into presentations; however, copyright infringement is strictly prohibited. The GHC AV/IT department should be contacted in advance of an event to answer questions and clarify any doubts. Note: All AV/IT resources require a two-week notice.

 

CATERING

 

Q:     May we use our own caterer?

A:      GHC has a list of approved caterers representing a range of culinary styles. If you have a preferred caterer who does not appear on this list, you may encourage the caterer to contact GHC for information on our eligibility requirements and application.

 

ALCOHOL

 

Q:     Are alcoholic beverages allowed?

A:      Alcoholic beverages are allowed with approval from the GHC campus dean and as provided in the License Agreement. The distribution of alcoholic beverages must be secured through a catering contract with a food service vendor from Georgia Highlands’ list of approved caterers.

 

Q:     Does GHC secure the licensed bartender?

A:      Licensed bartenders are secured through a catering contract with a food service vendor from Georgia Highlands’ list of approved caterers.

 

Q:     Does GHC secure post-certified officers?

A:      Yes, post-certified officers are secured through the GHC Office of Campus Safety.

Page last updated: March 1, 2013